Careers at Whim Hospitality

At Whim Hospitality, we do more than provide luxury accommodations, inspired dining, unique spas, and bespoke event services—we create meaningful experiences. Founded by Kim and Whit Hanks, Whim is a brand built on passion, heritage, and personal legacy. Every property, restaurant, and event reflects a rich narrative woven into historic places, each with a unique story to tell.

The founders of this fast-growing and iconic hospitality company had a vision: to transform beautiful, storied spaces into destinations where luxury and community coexist in perfect harmony. It’s a place where guests feel immersed in the soul of every location—whether through memorable stays, distinctive events, or the smallest touches of hospitality magic. We’re looking for talented, passionate individuals to help us write the next chapter.

Why Join Us?

At Whim, you’ll do more than work—you’ll become part of a creative team committed to celebrating stories, preserving history, and providing unforgettable experiences. If you thrive in an environment that blends innovation, hospitality, and connection, this is where you belong.

What We Offer:

Opportunities for growth within a fast-growing, dynamic company, headquartered just outside of Austin, Texas
Creative and collaborative work culture
Competitive pay and benefits, including health coverage and paid time off
Perks at our luxury properties outside of Austin Texas, and in Britain’s South Cotswolds
A chance to be part of something bigger—sharing stories and making memories every day

Who We’re Looking For:

We want innovative thinkers, storytellers, and hospitality enthusiasts who share our passion for service and authenticity. Whether your expertise lies in guest relations, culinary arts, events, or hospitality management, we’re excited to find team members who embrace our mission of making every experience extraordinary.

If you’re ready to bring history, hospitality, and heart together in everything you do, join us at Whim Hospitality. Together, we’ll create unforgettable moments.

Ready to Write the Next Chapter with Us?

Apply today and discover how you can help shape the future of Whim Hospitality.

Whim Event Rentals Operations Administrative Assistant

Dripping Springs, TX

Full Time

Whim Rentals

Experienced

Join Our Vibrant Team as a Whim Event Rentals Operations Administrative Assistant!

Are you ready to take your career to the next level? Whim Hospitality is searching for a dedicated and detail-oriented Operations Administrative Assistant to become a vital part of our dynamic team! If you have a passion for operational excellence and delivering exceptional client experiences, we want to hear from you!

About Whim Hospitality:

At Whim Hospitality, we believe in creating unforgettable experiences through exceptional service and teamwork. Based in the beautiful Texas Hill Country, our company is dedicated to fostering a culture of innovation, creativity, and generosity as we work together to delight our clients and guests.

What You’ll Be Doing:

Opening/Closing tickets

Reporting missing items to sales

Asset Sales tickets for missing items (reservations and CPUs)

Refund/ money due – notify sales/accounting

Inventory

Overbooking (Rentals/Tents)

Sub-renting from local companies – Premiere, Marquee, Bright, Table Manners, Loot, Luxe, etc.

Sub-renting linens – A1, BBJ, Creative Covering, Jomar, Choice, CV Linens, etc.

Purchasing items that cannot be sub-rented – quotes sent for final approvals by Ops

Handling shortages in inventory found during the week of events

Subrental Tracking in Teams

Damaged Reports – removing inventory.

POR input when inventory is taken – weekly cycle counts / full inventory biannual.

Updating inventory binders in all departments with new items/photos/labels

Add new line items in POR for new purchases.

Overflow Inventory - create spreadsheets of all palletized dishware in Warehouse 2 and 3 – documenting when quantities are moved from overflow to inventory and updating inventory counts along with relabeling pallets.

Maintaining Par levels – Par levels need to be addressed and configured.

Inventory Analysis – most rented, least rented, dead inventory, par levels below average, Discontinued assets/ inventory.

Identifying and Removal of items that are no longer viable for Rental usage. (throw away, auction off, transfer to CL, etc.)

Inventory of Whim assets – not inventory items – this includes dollies, straps, carts, crates, ladders, equipment, etc.

Damages

Communicating with sales employees about damaged and missing items from their clients’ orders

Place damaged/missing items on Reservations and keep track of items that are found/returned

What We are Looking For:

Passion for Service: A strong commitment to delivering exceptional client service and creating memorable experiences.

Project Management Skills: Proven ability to manage multiple tasks and navigate challenges in a fast-paced environment.

Communication Skills: Excellent verbal and written communication skills, with the ability to liaise effectively with clients, internal teams, and external vendors.

Team Player: Collaborative attitude with experience working across teams to ensure seamless operations.

Experience: 1-3 years in event planning, client services, or operations management within the hospitality or event industry is preferred.

Technical Proficiency: Familiarity with project management software (e.g., POR system) and proficiency in Microsoft Office Suite.

Why You Should Join Us:

Team Culture: Join a talented and enthusiastic team that values collaboration and support, ensuring a positive and engaging work environment.
Dynamic Scheduling: Enjoy a schedule that provides a balance of flexibility and structure, allowing you to thrive in a rewarding work environment while meeting the needs of our guests.

Professional Growth: Gain valuable experience in the hospitality industry, with clear career paths for advancement.

Employee Perks: Take advantage of employee discounts for lodging and our beautiful restaurant, along with medical, dental, and vision insurance, employee meals, paid time off, holiday pay, referral bonuses, free parking, and the chance to work in a beautiful and dynamic environment.

Personal Time Off – Vacation – 40 hours after the first year, 80 hours after the second year.

If you are passionate about operational excellence and delivering outstanding client experiences, apply now to join our team at Whim Hospitality!

Compensation:

Pay rate - $21-$23 an hour

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