Careers at Whim Hospitality

At Whim Hospitality, we do more than provide luxury accommodations, inspired dining, unique spas, and bespoke event services—we create meaningful experiences. Founded by Kim and Whit Hanks, Whim is a brand built on passion, heritage, and personal legacy. Every property, restaurant, and event reflects a rich narrative woven into historic places, each with a unique story to tell.

The founders of this fast-growing and iconic hospitality company had a vision: to transform beautiful, storied spaces into destinations where luxury and community coexist in perfect harmony. It’s a place where guests feel immersed in the soul of every location—whether through memorable stays, distinctive events, or the smallest touches of hospitality magic. We’re looking for talented, passionate individuals to help us write the next chapter.

Why Join Us?

At Whim, you’ll do more than work—you’ll become part of a creative team committed to celebrating stories, preserving history, and providing unforgettable experiences. If you thrive in an environment that blends innovation, hospitality, and connection, this is where you belong.

What We Offer:

Opportunities for growth within a fast-growing, dynamic company, headquartered just outside of Austin, Texas
Creative and collaborative work culture
Competitive pay and benefits, including health coverage and paid time off
Perks at our luxury properties outside of Austin Texas, and in Britain’s South Cotswolds
A chance to be part of something bigger—sharing stories and making memories every day

Who We’re Looking For:

We want innovative thinkers, storytellers, and hospitality enthusiasts who share our passion for service and authenticity. Whether your expertise lies in guest relations, culinary arts, events, or hospitality management, we’re excited to find team members who embrace our mission of making every experience extraordinary.

If you’re ready to bring history, hospitality, and heart together in everything you do, join us at Whim Hospitality. Together, we’ll create unforgettable moments.

Ready to Write the Next Chapter with Us?

Apply today and discover how you can help shape the future of Whim Hospitality.

Sales Administrative Assistant

Dripping Springs, TX

Full Time

Whim Event Rentals

Experienced

Job Title: Sales Administrative Assistant (Entry Level)

Company: Whim Event Rentals
Department: Sales
Reports To: Director of Sales

About the Role

At Whim Event Rentals, great events start with great communication — and that’s where you come in. We’re looking for an entry-level Sales Administrative Assistant who enjoys staying organized, talking to people, and keeping things moving behind the scenes.

This role is a key support position within our Sales team. You’ll be one of the friendly voices clients hear first, help keep contracts and payments on track, and support reporting that helps our team perform at its best. It’s an ideal starting point for someone excited to learn the event rentals business from the ground up.

What You’ll Do (aka How You’ll Make an Impact)

Be the Friendly First Impression

Answer inbound calls to our showroom and direct inquiries appropriately
Create a welcoming environment as the face of the showroom, being the consistent coverage at homebase to support existing and new clients
Respond to emails and messages with warmth, professionalism, and clarity
Help ensure every client feels welcomed, informed, and taken care of

Support the Sales Process

Assist with preparing and sending rental quotes, proposals, and contracts
Manage data entry and update customer, contract, and event details in our rental software
Track what’s been sent, signed, paid, and still pending
Help keep contracts organized, accurate, and moving forward

Support the Sales team with collecting deposits and final payments, and follow up with clients regarding outstanding balances in a professional, friendly manner
Coordinate with Accounting to ensure payments are properly recorded

Keep the Team Organized & Informed

Assist with basic sales reporting and tracking
Help maintain clean, accurate data for forecasting and commissions
Support admin projects and data cleanup during peak seasons
Maintain an organized showroom that reflects hospitality, professional, and warmth, accounting for cleanliness and presentation

Coordinate Internally

Communicate order updates between Sales, Operations, Warehouse, and Accounting
Assist with event changes and documentation as needed
Help ensure all details are finalized before event execution

What We’re Looking For

You’ll Be a Great Fit If You…

Enjoy talking to people and providing great customer service
Love organization and staying on top of details
Are comfortable handling payment-related conversations professionally
Can juggle multiple tasks without losing your cool
Are eager to learn and grow within a sales-driven environment

Experience

High school diploma or equivalent required; some college a plus
Customer service, administrative, or hospitality experience preferred
Cash handling, invoicing, or payment follow-up experience is a plus
(Training provided — we’ll set you up for success!)
Experience with data management systems is a plus

Why Whim?

Fun, fast-paced environment where no two days are the same
Supportive, collaborative team culture
Exposure to sales, events, and operations
Clear pathways to grow into Inside Sales, Account Management, or Operations roles

The Whim Way

We believe details matter — and so do people. If you’re dependable, friendly, and excited to help create unforgettable events while building your career, we’d love to meet you.

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